Terms of Service

Terms and Conditions – Ubud Art Workshops

To: The Participant

Shana James
31 Sparrow Way
Spearwood 6163 Western Australia

(Shana or we)

We, [Shana James of 31 Sparrow Way Spearwood WA] (Participant or you) agree to the following terms and conditions in relation to our attendance at the Ubud Art Workshops Linocut Workshop in accordance with the itinerary provided to us in Bali, on the dates specified on the homepage of this website

Passports and visas

It is the Participant’s responsibility to ensure that their passport is up to date, has at least six months validity and that you supply us with the Participant’s name exactly as shown in the passport. In Australia Visas are payed for automatically as part of your flight. Please check if there are any visa requirements in your country of origin.

Payment Arrangements

  • We require a deposit to hold your place.
  • Final payment of the balance is due by the first week in November of the preceeding year.
  • Payment may be made by directly from the website using paypal, mastercard or visa. or direct deposit, by arrangement .

Cancellation by you

Any cancellation by you must be made in writing (letter/email).

The Deposit will not be refunded if you cancel after payment of the Deposit.

If you cancel after the final payment is made, we will refund the amount paid less the Deposit  and non-refundable accommodation costs at the Arma Resort.

We will not refund any money to you if you cancel after 30th November In the preceeding year, although you can gift your place to a friend, subject to the friend first signing these Terms and Conditions.

Also, we will not refund any money once the Workshop has commenced.

Cancellation by us

We may cancel your attendance at the Workshop at any time by written notice to you (given in writing by letter/email) if you do not comply with any of these Terms and Conditions.  In that event you will forfeit the Deposit paid and costs incurred by us for non-refundable accommodation costs at the Arma Resort and we will refund the remaining money if we cancel before the Workshop commences.  In all other cases we will not refund any money.

Travel insurance

We require that you take travel insurance to cover for unforeseen events both before and during the Workshop (including travel insurence for non-participating partners). Please provide us with details of the cover prior to leaving home for the Workshop. We recommend you obtain cover for cancellations fees that could result from illness, accident and death and the like.

Minimum numbers of guests

Each Workshop has been priced on the basis of a minimum number of guests attending. We reserve the right to cancel your booking if fewer than 7 people have confirmed their booking and paid their Deposit within 90 days from the proposed day of commencement of the Retreat.  We will refund all money paid by you if we cancel your booking because fewer than 5 people have confirmed their booking.

Your tutor

In the unlikely event your tutor is unable to attend due to unforeseen and unavoidable circumstances, we will substitute a worthy replacement.


You must organise your own flights to arrive prior to the commencement of the Retreat. Please provide flight details in writing (email) so we can arrange someone to meet you at the airport. We are not liable for any costs incurred by a Participant due to late arrival or airline delays for whatever reason. If your flight is late, or you have missed a transfer, we will endeavour, if we are given sufficient notice, to have someone at the airport to meet you at the time of your arrival.

Extra Accommodation

If you require any extra days accommodation at the Arma Resort please contact us in writing via email with the extra dates and we will endeavour to secure them for you (subject to availability). We will provide information regarding the extra cost.

Not included

Airfares, insurance, alcoholic drinks and transport prior to your arrival at Denpasar, or other transport/tours not specified in our itinerary are not included.

Health requirements

You acknowledge that you do not suffer from any medical condition that would prevent you from participating in the Workshop without risk to my health and safety.

If that is not the case, please advise us of any health conditions and ensure that you carry sufficient medication for any medical conditions. Bali has no mandatory requirements for inoculations please consult your GP if you have any queries.

Please note that our accommodation at Arma Resort does have stairs.

Dietary Requirements

If you require any special dietary considerations please email us before the workshop.


Baggage and personal effects are at the Participant’s own risk at all times and we take no responsibility for losses incurred by you in relation to loss of baggage or personal effects.

We will take all reasonable care to run the Workshop. However, we accept no responsibility or liability for death, injury, sickness or accident to you or any person, or loss of or any damage to any property or otherwise, or any cancellation, delay, substitution, or deviation arising out of, or in connection with any accommodation, transportation, conveyance or any other services provided by hotels, resorts, restaurants or any other services as per the itinerary. All optional services are booked at the participant’s risk.

We are under no obligation or liability to any person as a result of inaccuracy or changes to any tour or itinerary.

All art tutoring will be delivered to the best of the ability of your tutor. No refunds will be made for any perceived shortfall in the quality of teaching or the experience from that advertised.

Due to varying exchange rates, fuel costs, Government taxes, etc. prices quoted are subject to change without notice. However, all attempts will be made to absorb minor alterations in currency fluctuations.